How long into a game can a player still join? When does RSVPing close?

And when does the waitlist stop working?

Let’s say you have a filled pickup game. It just started and a player doesn’t show up. You have another player there in person wanting to register using the app, but it appears that all spots are filled. Can they still join? Yes!

  • An admin can make changes to the game (i.e., increase the # of spots; remove an attendee from the game, or cancel the waitlist) at any time during the duration of the game.
  • A participant can join a game (if there’s still open spots) at any time during the duration of the game.
  • Players can join the waitlist during the game (if the organizer is going to subsequently “cancel” the waitlist).
  • Once a game has started, a player from the waitlist can only join the game if the waitlist is cancelled by the organizer (view screen shots below). An organizer can only cancel the waitlist if there is at least one new spot open (either because a player drops out of a full game, or because you opened up an additional spot).
  • The automatic waitlist no longer works once the game starts (i.e., if a person drops out when the game starts, the first person one the waitlist does not get notified and cannot join the game).

To recap:

A participant can join a game (if there’s still open spots) at any time during the duration of the game.

A participant can join a game (if there’s still open spots) at any time during the duration of the game. In this example, at 1:46pm a player can still join a game that started at 1pm!

An admin can make changes to the game (i.e., increase the # of spots; remove an attendee from the game, or cancel the waitlist) at any time during the duration of the game.

An organizer can make changes to the game (i.e., increase the # of spots open; or cancel the waitlist) at any time during the duration of the game.

An organizer can cancel the waitlist at any time before or during the game, but they can only cancel the waitlist if there is at least one new spot open (either because a player drops out of a full game, or because you opened up an additional spot).

Once a game has started, a player from the waitlist can only join the game if the waitlist is cancelled by the organizer. Here’s how to cancel the waitlist.